General Information #
- Each Annual Educational Seminar will have committees that are appointed by the Executive Committee Officer that will be President during that training seminar.
Committees Include (but not limited to): #
- Registration
- Responsible for preparing and distributing Seminar Registration Form and Hotel information at least one year in advance, while consulting the Seminar Finance Chairperson.
- Receiving and processing all seminar registrations.
- Preparation of name tags, training certificates, goody bags.
- Seminar Finance
- Prepares seminar budget.
- Registration Fees set at least one year in advance and in conjunction with the Registration Form.
- Collects deposits and records all money.
- Pays all bills.
- Prepares Seminar Financial Report upon conclusion of seminar and closing of books.
- Vendors
- Prepares Vendor Registration form at least one year in advance and in conjunction with the seminar Registration Form while consulting the Seminar Finance Chairperson.
- Solicits vendors to attend the seminar.
- Follows up with vendor representatives throughout the year with the latest information regarding the seminar.
- Collects the Vendor Registration Forms and forwards the money to the Financial Chairperson for the seminar.
- Arranges for Pipe and Drape at the seminar.
- Coordinates all shipping, electrical and miscellaneous issues with the hotel and vendors.
- Liaises with the Vendors before, during and after the seminar.
- Speakers
- More than one year prior, starts locating speakers, topics, workshops, etc.
- Coordinates speaker program with available meeting space.
- Prepares the Speaker and Workshop Program for printing in the Seminar Program within the time constraints of sending the information to the printer.
- Ensure speaker gifts are purchased, and available, during seminar.
- Arranges for introduction of speakers during seminar.
- Hospitality
- Hosts the Hospitality Suite during the seminar.
- Purchases refreshments for Hospitality.
- Opens and closes Hospitality during the seminar.
- Ensures only registered seminar attendees are present in the Hospitality Room (wearing name tags).
- Ensures no alcohol is served to anyone under 21.
- Re-stocks supplies as needed throughout the seminar.
- Member Exhibits
- Places an advertisement in The Digest for member exhibits.
- Coordinates members exhibits at the seminar.
- Coordinates the judging of the exhibits.
- Awards prizes for the exhibits at the Installation Banquet.
- Door Prizes
- Solicit donations throughout the year for door prizes.
- Collect donations during the seminar from members and vendors.
- Coordinate with the Vendor Chairperson when door prizes will be awarded.
- Program Design and Printing
- Designs the program.
- Coordinates the printing of the program.
- Opening Ceremonies
- With the President, coordinates the opening ceremony program.
- Photographer(s)
- Photographs the seminar, various speakers, social events, workshops, and opening ceremonies.
- Group Photo
- Past President
- Installation
- Arranges for the printing of the Group and Past President photos for distribution at the seminar.